The Office of Physical Plant has responsibility to manage, operate, maintain and upgrade 2.4 million square feet in 55 buildings with limited staff and budget.
CHALLENGES:
- Loss of productivity due to lack of organization: Large format building plans were difficult to find and had inadequate digital backup all of which caused frustration and lead to mistakes in the field.
- Lack of consistency, standardization & limited availability of internal staff: Multiple internal office staff were tasked with scanning & performing data entry of all project drawings. As a result, scanning & data entry lacked consistency and documents were still difficult to find. Due to the rapid expansion of campus, the staff lacked the time necessary to advance the digitization of drawings & data entry.
GENERAL SOLUTIONS:
JL Associates was consulted for potential services. It was determined our proposed solutions could best provide Xavier with a straightforward, integrated, cost-effective approach that would bring consistent and accurate results, preserve critical information, properly organize all documents for easy retrieval, provide digital backups, meet regulatory requirements, and optimize office space.
What began as a project to only address large format drawings (Phase 1), evolved into additional value added services & phases being discussed with Physical Plant management for later implementation.
